Privacy Policy

This notice outlines the privacy policy and data management practices of Westminster Notary Public, a firm incorporated and registered in England and Wales with company number 16721470. Our office is located at Third Floor, 207 Regent Street, London, WB1B 3HH.

 

In the course of providing our notarial and associated services, we handle personal information. Serab Amro, our designated Notary Public, is responsible for the proper management of this data. You can reach Serab Amro at s.amro@westminsternotarypublic.co.uk or by calling +44 (0) 20 3967 2000.

 

How We Use Your Personal Information

 

Westminster Notary Public collects and processes your personal information solely to provide professional notarial, legalisation, and related legal services. The legal basis for this processing is:

 

1. Contractual Necessity: We must process your data to fulfil our contractual obligations to you.

2. Legal Compliance: We are required to process your data to comply with legal and regulatory requirements, including "Know Your Client" (KYC) and anti-money laundering (AML) regulations.

 

The information we may collect includes, but is not limited to, your name, passport details, and contact information.

 

Data Retention

 

We keep your personal information only for as long as necessary to fulfil the purpose for which it was collected. This is in accordance with our data retention policy, which is guided by business needs, industry best practices, and legal and regulatory obligations, including the Notaries Practice Rules 2014 (as amended).

 

Your Rights

 

Under data protection laws, you have specific rights regarding your personal information. These rights are summarized below:

 

1. Right of Access: You can request a copy of the personal data we hold about you and verify the lawfulness of our processing.

2. Right to Rectification: You have the right to request the correction of any inaccurate or incomplete data we hold about you.

3. Right to Erasure: You may request that we delete your personal information where there is no legal basis for us to continue processing it. Please note, this right is subject to specific legal and regulatory obligations that may require us to retain your data.

4. Right to Object to Processing: You can object to the processing of your data where we are relying on a legitimate interest. We will then assess whether our legitimate grounds for processing outweigh your fundamental rights and freedoms.

5. Right to Restrict Processing: You can ask us to suspend the processing of your data under certain conditions, such as during a dispute about data accuracy or when the processing is unlawful.

6. Right to Data Portability: You have the right to receive your personal information in a structured, machine-readable format for transfer to another data controller. This right applies to data processed by automated means based on your consent or a contract.

7. Right to Withdraw Consent: You can withdraw your consent at any time. This withdrawal will not affect the lawfulness of any processing we conducted before your withdrawal.

 

All requests to exercise these rights should be submitted to Westminster Notary Public. We will respond to all legitimate requests within one month, with extensions for complex or multiple requests. We will not charge a fee for these requests unless they are manifestly unfounded, repetitive, or excessive. To ensure your information is not disclosed to an unauthorized person, we will ask you to verify your identity.

 

Lodging a Complaint

 

If you feel your data has been handled improperly or if you are dissatisfied with our response to a request, you have the right to file a complaint with the Information Commissioner’s Office (ICO). You can find their contact information on their official website.